Year 9 options, sorted.
Choices collected online with reserves, live demand from day one, blocks modelled against real numbers, and the result straight into your MIS. The month of tallies becomes a week of decisions.
Emma: Music is undersubscribed in week one - not at allocation. 56 non-submitters reminded, parents too.
A month of tallies. A timetable built on a spreadsheet.
Paper forms counted by hand, EBacc rules checked one student at a time, and block models rebuilt every time a subject undersubscribes. Somewhere in the pile, somebody’s second choice is lost - and the timetable inherits every error.
Reserves are on the back of the slips, so nobody has counted them yet.
Smart tools for options planning.
Set up subject pathways
Create pathways based on your criteria and rules - Options+ then only lets students pick what is actually available to them.
Invite students to choose
Import students from your MIS, then send account details from the built-in communications system.
Gain approval from parents
A personalised email shows parents their child’s choices, and collects their approval to complete the step.
Build your classes
Modelling tools calculate the best option blocks - maximising the number of students who get all their choices.
Export straight into your MIS
Once the class configuration is final, transfer it back with the integration tools. No re-keying.
Visible to parents · saved automatically
Every choice and reserve, captured first time.
Students choose online with EBacc and combination rules enforced in the form - not the audit. Parents can see it, reminders chase for you, and live counts by subject appear from day one.
Test the structure before you promise it.
Model your blocks against real demand, compare scenarios, and see exactly who each change helps and who it strands - before anything is committed and before the timetable inherits it.
MODEL A · CURRENT
86%
FIRST CHOICES SATISFIED
34 STUDENTS STRANDED
MODEL B · MUSIC MOVED
94%
FIRST CHOICES SATISFIED
13 STUDENTS STRANDED
Moving Music to Block C frees 21 students. See exactly who, by name, before you commit.
Automate, adjust and optimise.
Say goodbye to manual work, and hello to intelligent automation.
Reduce administrative burden
No more hours organising data in spreadsheets, and then again in your MIS.
Automated reminder emails
Late submissions do not hold you up - reminders go to the students and parents who have not responded.
Timetables and contingencies
Last-minute changes are fine. The system rearranges your blocks and builds contingency plans.
Flexible modelling
Identify students who do not fit the blocks, and resolve them with the best possible fit.
Emma does the chasing
The admin bit of options season, handled.
Ask in plain English. She shows you every change before it saves.
“Open the Year 9 options form on Monday”
“Remind every student who has not submitted”
“Which subjects are undersubscribed?”
More on EmmaExpertly engage your students.
Every student has their own personalised account.
Invite students to one-to-one guidance meetings and send notifications.
Monitor individual progress right through the process.
Meet Emma
Options season’s extra pair of hands.
Emma opens the form with this year’s subjects, reminds every non-submitter (and their parents), and answers the “can I take both?” question every tutor gets asked forty times - on your website, with sources.
LIVE
“Open the Year 9 options form on Monday”
This year’s options live by asking, new pathway rules included. Change shown before it saves.
LIVE · NEW FOR FAMILIES
“Remind every student who hasn’t submitted”
Every non-submitter nudged in one click - and the “can I take both?” questions answered on your website, with sources.
COMING SOON
“How is triple science filling?”
Plain-English demand questions. No spreadsheet.
The ultimate partner for your MIS.
Applicaa does not replace your MIS, it enhances it. Final allocations transfer straight into SIMS, Arbor, Bromcom or iSAMS - nobody re-keys two hundred students’ choices into the timetable package.
No manual data entry
Transfer tools move the data across for you.
Duplicates caught first
Errors and duplicates flagged before they reach your MIS.
Flexible fields
A wide range of data, extended with user-defined fields.
Live tracking of progress.
Every action logged and time-stamped, so you can see how much of the process is done - and exactly who needs chasing.
Two-way communications
Off spreadsheets, in one season.
Before Applicaa we used Google forms but it was still a manual task having to put everything into option blocks and chasing students. With Options+ we can send the link out to all students with our requirements... and then the data is just there, live in front of you. It’s really good!
KTKelly Tohurst
Greenshaw High School
Ready for options season in days, not a term?
Book a meeting and we will model it with your subjects.