Start as you mean to go on.
Whether it is a nursery enquiry or Reception onboarding, parents do everything from their phone in their own language, reminders chase for you, and the data lands in your MIS in one click.
- ENQUIRIES 148
- TOURS BOOKED 96
- APPLICATIONS 74
- SESSIONS OFFERED 62
- FORMS COMPLETE 45
Emma: 15 families haven’t returned the form. Reminders drafted - one click sends them all.
TRUSTED BY 2,500+ SCHOOLS, MATS AND COLLEGES · OVER 500 OF THEM PRIMARY SCHOOLS
Sixty paper packs. One of you.
The packs go home and come back crumpled - or not at all. EAL families struggle with forms in English. Medical and safeguarding notes sit in a cabinet only one person has read. And every field is re-keyed by hand.
THE PATCHWORK
Six disconnected hand-offs
ONE PIPELINE
One connected family record
Admissions+: nursery enquiries, applications, parent onboarding and MIS transfer in one record.
Emma AIChasing, drafting and answering across every stage
Everything the journey runs on.
A nursery funnel and a Reception intake, run by one person - one record underneath every child. Pick a tool to look inside.
EVENTS & TOURS
Open mornings and tours that fill themselves
Filled sessions are revenue.
Booking forms and ticketing
QR check-in
Follow-ups to registrants and attendees
Registration links for website and socials
Ask Emma: "Create a nursery tour every Tuesday in October, 10 places each."
The ultimate partner for your MIS.
One click into SIMS, Arbor, Bromcom or iSAMS - duplicate prevention built in, census-ready. Zero re-keying, zero errors.
Admissions is our only job. In your MIS it is one screen among hundreds.
We are not asking you to replace your MIS. We are the layer in front of it - the bit your MIS was never built to do - and everything lands back in SIMS, Arbor or Bromcom when the child is yours.
MIS ADMISSIONS MODULE
ADMISSIONS+
What it was built for
Recording children who are already coming to you. Most now add online forms for simple data collection, and for that they are fine.
Winning nursery families and onboarding a Reception cohort - a recruitment and transition platform, not a register.
Nursery enquiries
Assumes the child arrives from the LA list. Enquiries and tour requests still live in an inbox and a paper diary.
A real funnel: tours booked from your site, session preferences captured, offers made against live availability.
What parents get
Some simple online forms with basic functionality - a place to submit and wait.
Their own account on their own phone, in their own language, with conditional questions, postcode lookup, enforced fields and progress saved as they go.
Chasing the last ten families
Some workflow exists, but it is basic: a status to set by hand and a reminder you send yourself.
Automatic reminders by email and text, with live completion tracking so you know who is left.
Medical, dietary & safeguarding
Answers land in one place and get forwarded to the right staff by hand.
Routed to exactly the staff who need each answer, with the rest of the office never seeing it.
Who improves it
One module competing with attendance, timetabling, behaviour and reporting for the roadmap.
A team that does nothing but admissions, with more than a decade in it and 2,500+ schools shaping the product.
Where the data ends up
In the MIS - though somebody often still types in what the form did not capture.
In the same MIS, in one click, duplicate-checked and census-ready. Your MIS keeps doing its job.
Nursery tour to Reception day one.
Phase one fills the Nursery as a real recruitment funnel. Phase two lands the Reception intake without the paper.
Tours & open mornings
Booked from your site, ticketed, and every visitor followed up automatically.
Apply & pick sessions
Parent accounts and own-language forms - families choose sessions and finish first time.
Offers by availability
Offers against live capacity, with confirmations and reminders sent for you.
Onboard the LA list
Import the offer list (minus on-roll nursery) - accounts and welcomes create themselves.
Forms parents finish
Consents, medical, dietary and FSM in one pass - EAL-friendly, reminders chase stragglers.
Safeguarding-safe routing
Medical, dietary and safeguarding go to exactly the staff who need them.
Settled & in the MIS
Self-booked settling sessions, then one-click MIS transfer - census-ready.
Mid-year transfers, the same way
A family arriving in February gets the same welcome as sixty in September - account, forms, routing and MIS transfer, one child at a time.
Are you a faith school?
Church, Catholic and other faith primaries run a second process on top of the national one. Admissions+ handles all of it.
Admissions+ for faith schoolsSupplementary Information Forms
Your SIF, customised to your admissions policy and live on your website.
Religious references
Requested from the named minister and attached to the SIF automatically.
Rankings and reconciliation
Rank against your criteria on screen, then check the LA list for families with no SIF.
Meet Emma
Help for the office that does everything.
Emma builds your tours, updates your forms, chases the incomplete ones and answers parent questions at 8pm. For a one-person office, confirm-first matters doubly: nothing happens without your OK. Meet her properly.
On your terms
- Shows you every change and waits for your OK before anything happens
- Never edits pupil records, never writes to your MIS
- Never touches payments or admissions decisions
- Your data is never used to train AI models
- Runs entirely in the EU on AWS Bedrock, with Anthropic as the model provider
The question asked at 8pm gets answered at 8pm.
A chat widget for your website and applicant portal. Emma answers from knowledge you control and cites her source on every answer. If she doesn't know, she says so and offers your team.
Grounded answers with citations - she never invents one
Live hand-off to your team when staff are available, a ticket when not
Interested families become enquiries in your pipeline, automatically
Questions she couldn't answer become one-click knowledge fixes
Oakwood Primary School · Ask us anything
ONLINE
Can my daughter do mornings only in the nursery to start with?
Yes - you can choose morning-only sessions on the application and add days later as she settles. Most families start with three mornings. SOURCE: NURSERY SESSIONS PAGE
Would you like to book a Tuesday tour and see the nursery first?
New enquiry created in your pipeline: Nursery, Jan start
POWERED BY APPLICAA
Four schools, saying the same thing.
TALAVERA JUNIOR SCHOOL
“Once we started with Admissions+, the forms going out and coming back in was so efficient. We had zero errors, and with one click it would export into our MIS.”
Zero errors
“Applicaa has definitely increased our efficiency and effectiveness, helped with data accuracy.” - Sophie Kane, Sacred Heart Catholic Primary
60 packs → 0 paper
The Reception intake, without printing a single pack. (Days-saved stat to source.)
51%
of support chats resolved by Emma end to end last month, no human needed.
Do your homework on us.
The annual data check runs the same way.
Data+ sends every family their child’s current record to confirm or correct in one pass - the whole school’s data check done in days, not a term.
See Data+Ready for a September that runs itself?
Book a meeting and we will show you the whole journey, nursery tour to day one.